Lessons Learned 1: The Call for Submissions and Selection

Nearly a year after the whole process began, I’m finally getting around to starting the ‘lessons learned’ series for the anthology.  This is going to talk about what the process of the book’s creation actually involved, as well as the things we’ve learned work (and don’t work!) insofar as putting together an indie anthology go.  It was certainly an interesting experience, as I’m sure Sorin will agree!  Of course, ‘lesson learned’ number one is that putting an anthology together in six months is a somewhat ambitious goal.  Don’t do that.  Don’t ever do that.  😀

This part of the series will talk about the call for submissions and selection process we used.  It might be interesting for those who wrote to us, for people who are submitting to other anthologies, and for would-be indie anthologists.  And if ‘anthologists’ isn’t a word, it damn well should be!

Firstly, for those who don’t know, Sorin and I were both editors for the anthology.  We both did things fairly equally the whole way through–I did more of the ‘wordsy’ stuff, and Sorin did the ‘picturey’ and ‘markety’ stuff, i.e. paying for the cover, ads on Facebook and so on.


The Call for Submissions

We put the call for submissions out on April 26 2015, on my website and on Sorin’s website.  Sorin then advertised it via Facebook ads, and I posted it to Terry Pratchett-related Facebook groups and on Reddit.  If you haven’t seen the call before, here it is on Sorin’s website.  We asked for the following with submissions:

  • A brief author biography
  • A short synopsis (no more than two lines) of what you will write about
  • A writing sample: up to 500 words of your original published or unpublished work.

So far, so good–the range of author biographies in particular was really interesting, as people came from all corners of the world and all walks of life.  The synopses were also excellent–a couple of ideas came up more than once, and a few synopses had nothing at all to do with the theme, but otherwise they were diverse.

As to what we wanted for the final piece, well:

  • The story should follow the theme of Memory
  • The story should be between 3,000 and 8,000 words
  • Humorous writing is preferred, given the nature of Sir Terry’s work
  • The genre can be any flavour of fiction that tickles your fancy.

We mainly looked for humorous writing, though if there was a piece that we just couldn’t live without, or which we thought would be a good fit despite its lack of overt humour, then that was short-listed.

One of the things we should have asked for was an estimated word count for the proposed piece, and so we had to email all short-listed parties to ask them what this would be.  This came into planning the book itself–we set a broad range of 80-120k words, and could select only as many pieces as would fit within this range.  This ended up being 21 authors, which were later reduced to 17.


The Selection

We received several hundred submissions despite a very short turnaround between posting the call for submissions and requiring the actual submission.  (I’m not editing now, so word repetition is allowed.  That’s how it works, right?  Right?!)  We each read through every submission multiple times, and gave it a star rating.  If one of us gave a story a 5-star rating, then it was immediately short-listed.  Pieces with a 3-star rating or below from either of us ended up being rejected before reaching the short-list.

There were a couple of places in which people’s submissions let them down, other than occasionally via an irrelevant synopsis as mentioned above (for example, explaining that you only write Farscape fanfiction).  This was almost entirely in terms of the writing sample.  For starters, a few people sent us entire books, blog posts, or poems.  In these cases, if the writing was good, we emailed the submitter and asked them to send us something else–because one thing we should have possibly done was say that the writing sample should be in the style the person would be using for the anthology.  A number of people sent us work in a very serious tone and promised that the piece they would write for the anthology would be hilarious–but we had no way to know that they could actually write in such a style.  We did get a few snippety responses relating to this matter, but as I said above, if someone’s writing was strong despite the odd choice of style for the writing sample, then we asked them to send in something else.

I’d like to add at this point that we did have entries from a number of people who are/were presumably dyslexic, but this in no way affected our opinion of their piece–spelling etc can be tidied up, but a less-than-compelling idea can’t be.

One thing we did with submissions was respond to every single person.  Upon receipt of a submission we’d send an email confirming receipt and outlining the process from there; upon short-listing we let people know that that was the case; and in case of rejection, we sent individual personalised emails to each person, saying why exactly they weren’t chosen on that occasion.  As you can imagine, the bulk of submissions came from unpublished writers who just wanted to give because of their love for Terry Pratchett, and we wanted to encourage them in their writing and show them areas in which to improve–plus we wanted to be transparent about the selection process.

There were some trends in terms of why we rejected people, and these are as follows:

  • The writing sample wasn’t engaging.  This is because the idea or style didn’t inspire, or more often because the person would send us the start of a fuller story–it was all build-up, and it didn’t grab us.  Writing samples with strong middles, ends, and beginnings were favoured.  The sample didn’t have to be the start of a story, after all–it could be any 500 words the person was proud of.  We wanted to be driven to read more.
  • The writing sample consisted of only dialogue, or only action.  Pieces with only dialogue had poor pacing, and pieces with only action weren’t personally engaging.
  • We just didn’t feel they would fit the anthology–and that’s okay!
  • Sometimes we couldn’t understand what the piece was about–it was confusing to read.
  • The sample used experimental styles of writing.
  • The sample included a lot of prejudice, such as sexism or racism, or was otherwise inappropriate/uncomfortable to read.
  • Awkward dialogue.
  • Over-use of the past perfect and passive sentences made pieces less engaging, which wasn’t ideal as far as the samples went.
  • The sample didn’t reflect the humorous characteristics we were looking for.
  • The sample included a whole bunch of names and unnecessary characters.  Sometimes these names went full fantasy–there were apostrophes galore.  Think of Tolkien’s Elvish names, on drugs.  In the sample, we wanted to see the person’s writing, not be held up trying to pronounce odd names or memorise an entire Shakespearean cast.
  • We did also give feedback on proper use of punctuation, though this was not a make-or-break issue.

As you can see, reasons for rejection included non-engaging writing/poor samples, pieces which were not a good fit, and cases where the person did not address what we were looking for.  The latter is like applying for a job as an astrophysicist by explaining your mad juggling skills.  Uh.  Just like that.  In either event, it would have helped the person’s submission had they responded to what we were asking for as per the submission guidelines.

Overall we received a huge number of excellent pieces, and we initially whittled this down to 21 authors.  But more on that next time!


The next pieces in this series will talk about the formatting, the peer review process, editing, and use of social media in collaborating.

Until then!


By Laura May

Laura is an Australian who keeps forgetting she's meant to stay in the same place. She loves adventures--which is good, because she's constantly winding up in the middle of them. When she's not accidentally finding herself in the middle of a riot, being tear-gassed or jumping into frozen rivers, she enjoys sailing, snowboarding, and making an obnoxious number of puns. You can follow Laura and her latest adventures at www.explaura.net, or check her out on Goodreads (www.goodreads.com/thelauramay).

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